The project board use this activity for one of two situations, either to approve the next Stage Plan as the current stage reaches completion, or to approve an Exception Plan if at some point during the current stage, the project manager had forecast that tolerance will be exceeded. PTCoE N.V, Barbarastraat 13, 3120 Tremelo, Belgium. If it is a Stage Plan that has been approved, then this will be used by the project manager to manage the next stage. After the initiation stage, as soon as the project board has approved the project, and the next stage plan (or exception plan), the project manager can proceed with the next stage by issuing instructions about work to teams. The Project Manager should have a trusting relationship with the Team Managers, The Project Manager should not bother to ask the Team Managers for lists of detailed activities on how they will deliver products, Keep in mind that the most important thing is that products are delivered and meeting the expected quality requirements, Use a physical or online information radiator to communicate progress. The Stage Plan for the next stage is created near the end of the current stage. 5. Product-based planning is often applied in tandem with an activity-centred planning approach (see step 3 above, ‘Planning activities and dependencies’) in order to ensure a balanced final Plan. . Start with what it is you want to achieve from the project (ie your objective) and break it down into the things you need to do in order to achieve They may reject some of the documentation including the stage plan or exception plan and ask the project manager to make alterations or corrections, and come back to them for an approval. 2. The Plans Theme is to provide a framework to design, develop and maintain the Project Plans (including the Project Plan, Stage Plan, Team Plan and Exception Plan). Initiating a project 4. Attribution-NonCommercial-ShareAlike 4.0 International. PRINCE2Â® and PRINCE2 AgileÂ® are registered trade marks of AXELOS Limited, used under permission of AXELOS Limited. Project management guide on CheckyKey.com. The key input to this process is a Project Mandate that defines in business terms the reason for the project and the expected outcome. PRINCE2 has developed the Product-Based Planning technique, an iterative planning process that focuses attention on the products that a project must deliver. 1.7 PRINCE2 2017 – Managing a stage boundary. As per the Managing a Stage Boundary process, the Stage Plan must be approved in advance by the project board. PRINCE2® Theme: Plans. KEY PRINCE2 EXAM CRAM Essentials . PRINCE2 says that a plan should cover not just the activities to create products but can also the activities to manage product creation - including activities for assurance, quality management, risk management, configuration management, communication and any other project controls required. The following are external content provided by or recommended by the author. 6. This involves a series … Managing a stage boundary 7. As part of this plan, the project board determines and/or approves the tolerances under which the Stage Plan is valid. How to best go about creating the products? In PRINCE2, there are three levels of plan: Team Plans are optional, and the Team Manager can use any format they like to create their own plan. In PRINCE2 we refer to these manageable chunks as stages – actually, they are called Management Stages. as a baseline against which to monitor project STAGE PLAN Project: Release: Date: PRINCE2 Author: Owner: Client: Insert Project Name Stage Plan Date: 22 March 2010 Document Ref: Version No: Page 2. Of course, the project board may choose to prematurely close the project. Writing of the project product description 2. Prince2 Stage Plan. 2. Team Managers should agree that their part of the plan is achievable and not forced to depend on overtime to complete work. The plan conforms to required corporate or programme standards, The plan incorporates lessons from previous project which should be checked by the Project Board, The Plan covers management and control activities especially quality activities, The plan supports the four approaches: Quality, Change Control, Risk and Communications. This report is produced by the team manager, who is a technical manager tasked … The activities within this process are as follows: 1. Writing of the product descriptions 4. Project Board management stages. Starting up a project 2. And this is how PRINCE2 address is what's called the planning horizon issue how far ahead to plan in detail. Business Case It is planned to an appropriate level of detail (do not micro-manage your team members and gathering lots of data on how many minutes it took each activity is not so important when compared to asking what else can the project do to increase benefits). A plan will show the products (scope) that will be delivered, perhaps the activities and resources required. A PRINCE2 plan provides an overview of how and when objectives are to be achieved during a certain time in a project. Initiation Stage Plan Outline Business Case Initiation Stage Plan Project mandate This plan - Is the first plan to be created in a PRINCE2 project - is used by the Project Manager to execute the Initiation Stage. 2. Approve the stage plan or exception plan, ensure resources are available, set tolerances for the next stage, advise the project manager how often they want to receive the Highlight Report for the next stage, and authorize the project manager to proceed based on the approved stage plan or exception plan. If so, then the project board must satisfy themselves that product hand over occurred in line with the, Whether the project board are being asked to confirm a. Comparision of PRINCE2 Foundation eLearning Courses. https://www.prince2primer.com/prince2-next-stage-plan-and-exception-plan There are 7 processes that are compatible with the Core Principles and guide you through the project. and a detailed stage plan, which indicates the work that needs to be done. How can Product-Based Planning be done? Directing a project. As each Work Package is completed within a PRINCE2 project delivery stage, then the team manager or the specialist team themselves needs to inform the project manager that the Work Package is indeed complete. Stage Plan: This is the day to day plan for a Project Manager during a stage. Thereafter, this process is triggered whenever the project board approves either a stage plan or exception plan. This initial process involves the activities necessary to ensure a viable and worthwhile project. Appoint the executive and project manager The executive represents the interests of the organization (i.e. 4. with an estimate of planned costs of the project, and it identifies the management stages and other major control points that will be used. Plan the next Stage. There are 7 processes in PRINCE2: 1. Why it may be important to pass your PRINCE2 Practitioner Exam first time and what is the pain of failure? These Management Stages are separated by Decision Points (also known as “Control Points”) by the Project Board. Prince2 stage plan template. The Stage Plans should also incldue the specific controls that will be used to show progress and and allow the level above the monitor progress against a baseline. The PRINCE2 Project Manager should be mainly concerned that the products pass their quality tests so product are fit for use. PRINCE2 wiki is licensed under a Attribution-NonCommercial-ShareAlike 4.0 International. The project board must review and approve the following: The project board have the following choices in making a decision for the remainder of the project: Finally, the project board must communicate the status of the project to corporate or programme management is and any other interested parties as laid out within the Communication Management Strategy. A plan will show the products (scope) that will be delivered, perhaps the activities and resources required. If it is an Exception plan that has been approved, then this would take over from where the previous stage plan left off (the point where the exception occurred), and continue until the end of this (next) stage. In fact, defining the activities in detail upfront can give a false sense of security that all will be perfect :-). Plans are the backbone of the management information system of any project and a project's plans must always be kept in step with the Business Case. It groups these activities into processes. How it will be achieved and by whom? Stage Plan and Exception Plan. The following diagram demonstrates that principle: Directing a project 3. This first process in PRINCE2® is a pre-project process. AllÂ rightsÂ reserved.PMI, PMP, and PMBOK are registered marks of The Project Management Institute, Inc.DSDM is a Registered Trade Mark of Agile Business Consortium Limited. PRINCE2 has many “management products”; each of them can be a document, or something else such as a presentation, video, dashboard, or even phone call. Product-based planning is completed in four steps: 1. Stage Plans. What will the steps be? For more information on PRINCE2 – CHECK OUT MY PRINCE2 PRIMER, Don’t Miss Out – Act Now to get your personal copy of this Powerful, Step-By-Step PRINCE2 Video Training before it is too late. Capture previous lesson… The important principle here is that the next stage is not started until the project board have authorised it. PRINCE2 employs product-based planning techniques, focusing on identifying the product necessary to achieve project/stage objectives. Managing product delivery 6. Just like when creating the Project Plan, here too the Project Manager will involve other people like the Team Managers and subject matter experts to create a robust Stage Plan. READ MORE on checkykey.com Exception Plan Prince2. As the end of a management stage is approaching, this process kicks in. PRINCE2 has activities for starting up, planning, running, controlling, and closing a project. It checks that a project is worthwhile. Defining the activities to create the products may be OK for predictive projects where it easy to define the majority of the activities up front but this is not the case in al projects. A PRINCE2 plan is a document describing how Wayne and by whom specific target or set of targets will be achieved. The project board may appoint project assurance to carry out some of the reviewing of draft documentation including the Stage Plan or an Exception Plan prior to them Authorising a Stage or Exception Plan. Following the product-based planning technique entails a number of benefits, such as 1. Creation of the product flow chart diagram PRINCE2 wiki is open-source and published for free under a Creative Commons license. The appriopriate form of each management product depends on the project environment and you should tailor them to suit the project. , so the Project Board can be asking “how are we doing compared to the original project plan?”. So, the challenge at the beginning of the project during initiation is how to divide this high-level project plan into various PRINCE2 management stages. Written by Frank Turley (his LinkedIn profile). above the project), and the project managerrepresents the interests of the project. Project Plans. The project manager will update the PRINCE2 Stage Plan with actual progress, and modifying future actions to ensure that the stage plan is forecast to complete within tolerance. The activity authorizing a stage or exception plan within the PRINCE2 process Directing a Project process is used to approve or otherwise the second stage plan. Controlling a stage 5. The Project Plan is used by the Initiating a Project takes time and consumes Resources. What is required? The purpose of the information in the Plans Theme is to provide a framework to design, develop and maintain the Project Plans, which are the Project Plan, Stage Plan, Exception Plan and Team Plan.
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